Nowadays, too many executives believe that meetings bring little to the organization of a company and that they are more a waste of time.
Yet they are essential for improvement and value creation, such as entrepreneurship, for example. This feeling is due to the fact that they are often ill-prepared, that timing is not respected, and that not all the subjects are approached. This leads to unsatisfactory conclusions, and therefore to the inability to make decisions.
A meeting is prepared beforehand and must fit within the timing scheduled by everyone. Questioning participants via a questionnaire allows taking into account the different points of view, ideas and comments.
The subject is thus introduced, and participants can be prepared knowingly and in better conditions.
>> Creating an online poll with Drag’n Survey, click here
Organizing the conduct of the meeting
Using Drag’n Survey allows you to distribute your questionnaire to all of your employees by email. You can thus know the identity of those who responded and the number of participants.
Depending on the questions asked, it will then be possible to analyze, in real time, one’s opinions and ideas.
The information gathered will allow you to be prepared beforehand, to clarify the agenda, and to possibly improve it. Do not hesitate to communicate it to your employees so that they can be included in your company’s overall project.
Motivating participants
What is more unpleasant than going to an appointment knowing too little about the subjects to be approached? Generally some ideas and subjects are prepared but they continue to be vague, and they lack a major thing, the issue itself.
Presenting the issues to be approached to employees allows integrating them into a participatory process, not a passive one. Requesting their views and comments will help motivate them and create a positive emulation. This way, you switch to a collective approach which is beneficial to your organization.
Taking the remarks and ideas into account
First, to motivate participants, it is strongly recommended to update the agenda based on comments made by participants.
Secondly, during the meeting, it is important to listen and to incorporate your employees’ ideas and comments.
Their involvement and the time they have devoted to this preparation must be considered in order to keep their motivation high.
Observing timing
There is nothing more irritating than meetings that linger. Respect timing. Participants also have a schedule and obligations to hold. Try the best to respect their working time.
When the meeting time is respected, people will not hesitate to participate in future meetings that you will organize. A satisfactory turnout will be guaranteed. Employees will know that your meetings are effective, structured and timed.
Creating an online questionnaire for your improvement process
The process of organizing a meeting is always perfectible, and it can always be even more fruitful.
Create an online survey and identify areas for improvement, as well as those issues that you might have to approach.
You will thus enter a virtuous circle and will create a significant source of improvement for your organization.
Read the french version
Créer un questionnaire en ligne pour optimiser vos réunions, click here